CCMO GOVERNANCE PROCESS
A. Board Meetings
The CCMO Board meets on the second Saturday of each month
at 9:00 a.m. to 11:00 a.m. Currently,
the meetings are being held at
CCMO members who wish to have matters considered by the Board are invited to submit the matter to any Director. The submission of the matter should include the topic, the time requested, and the expectation for outcome. The Director receiving the submission will shepherd the matter to the appropriate committee or to the Executive Committee. The Executive Committee may place the matter on the agenda for a Board meeting, making appropriate materials available to the Board for consideration.
The agenda recommended by the Executive Committee for the next upcoming Board meeting will be placed on the CCMO web site. The agenda will follow the Bylaws format, with as much detail on old and new business as is available and appropriate to keep the membership informed of CCMO governance matters.
B. Executive Committee Meetings
The CCMO Executive Committee meets on the Wednesday or Thursday evening preceding the first Saturday of each month. The Executive Committee consists of the CCMO officers, including the immediate past president. The Committee is charged with reviewing the reports of CCMO’s substantive committees and recommending an agenda with related materials to the CCMO Board of Directors.
C. Committee Meetings and Matters
The Board requests reports from CCMO substantive committees on a monthly basis. Reports are submitted to the CCMO Secretary. Committees may find it convenient to meet in the third or fourth week of each month so that they can provide a monthly report to the CCMO Secretary in time for the Executive Committee meeting during the first week of each month. In that way, should the committee have a request for funding or for policy approval, for example, the request could be placed on the agenda for the next upcoming Board meeting.
D. Ground Rules for Board meetings
Each meeting will have a facilitator. Absent special circumstances, all attendees will turn off pagers or cell phones. Calls may be taken or made during breaks or outside the meeting room. The Board will follow the order of business and the voting rules provided in the Bylaws. Each speaker will be lean of expression. Each person not speaking will provide their attention, so that speakers need not repeat themselves. Each Director will have an opportunity to speak on each matter before the Board, briefly, and without interruption. The facilitator is responsible for monitoring the time spent on each issue, recognizing speakers, and ensuring that speakers are not interrupted. As a general principle, matters must be on the agenda to be considered at Board meetings. Any Director who wants any matter on the agenda first refers it to the Executive Committee. The Executive Committee is responsible for getting all agenda materials to the Board for each Board meeting, getting the agenda on the web site, and handling all member-generated matters so that a Director is responsible for shepherding each such matter through the governance process, and reporting back to the member. Each meeting ends with an evaluation of the meeting prior to adjournment.