The Mediation Association of Colorado
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MAC Member Special -- Cherry Creek, Littleton and Lakewood/Belmar

Flexible Office Plans

contact theMAC Contact theMAC:
4 Dry Creek Circle Suite 100
Littleton, CO 80120.

Email Us at:
theMAC@coloradomediation.org
Tel:
(303) 322-9275
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Opportunities with theMAC

Administrative Assistant, theMAC

TheMAC is seeking a part time Administrative Assistant to provide general administrative support and bookkeeping for the organization.  Responsibilities include financial reporting, preparing monthly budgets and profit and loss reports, written correspondence, meeting coordination, evening attendance at monthly Board meeting, and occasional annual events such as conferences, annual members meeting and annual Board of Directors retreat.  This position requires excellent written and verbal communication skills, accurate attention to detail, and proficiency with Microsoft Word, Excel and Quickbooks, knowledge of Mailchimp and Survey Monkey helpful.  Hourly, part-time, $15 per hour with flexible schedule and ability to work from home.  Approximately 5-10 hours per week, some business hours availability preferred.  Opportunities to network in the mediation field included.  Please submit resume to themac@coloradomediation.org with subject line "Administrative Assistant".

Court Mediation Services Opportunities

There are currently three openings on the CMS (Court Mediation Services) Administrative Team that guides the program and provides educational opportunities for new and experienced mediators.  For further information, please reach out to Liz Walker or Pat Ayd, the CMS Co-Executive Directors.  Court Mediation Services positions listed below are volunteer opportunities with a stipend.  

Applications for the positions listed below should include a Cover Letter, Resume and contact information for three References and be sent to either Liz or Pat at the following addresses:

lwalker@consilia-cr.com

payd@consilia-cr.com

Director of Operations at CMS (Court Mediation Services)

The Director of Operations is responsible for the operation and maintenance of the infrastructure supporting the CMS community and its mediation mission.  The scope of responsibility includes:

  • Maintaining and optimizing the case reporting database and the underlying software platform.
  • Managing and enhancing the function of the CMS website, including working with the CMS Administrative Team to collaborate and create effective web-based marketing, instruction, general information and internal and external communication.
  • Training members of the CMS community to effectively use the website and reporting databases and providing leadership to ensure the timely and accurate flow of information.
  • Managing and maintaining the CMS office technology assets (including software upgrades) in conjunction with Denver County Court Technology Help Desk.  Assets consist of computers, WiFi Hotspot, printers, scanners, office phone.  

Personal characteristics:  comfort exercising judgment and leadership when appropriate to optimize the CMS Operations functions, flexibility, organization, belief in the principles of mediation in general and role of CMS in particular.

Commitment 15-20 hours/month, attendance at CMS quarterly orientation meetings and other special administrative and teaching meetings (8-10 hours per quarter), preparation of timely quarterly reports.

See above for application instructions.

Director of Scheduling at CMS (Court Mediation Services)

The Director of Scheduling is responsible for managing all requests for Scheduled Mediations coming to CMS from phone contacts, website inquiries, walk-in clients, professional referrals and court-ordered medation.  Responsibilities include:

  • Field mediation requests:  initial contact with parties to obtain the necessary information to assign the case to an appropriately qualified CMS Mediator and follow up to ensure timely scheduling and completion of CMS reporting requirements by the assigned Mediator.
  • Respond to questions from potential mediation clients regarding the CMS process.
  • Maintain the list of Scheduled Mediators and assign cases, depending upon case type or other requireiments, on a rotating basis.
  • Train Scheduled Mediators on procedure and process to ensure compliance with the CMS Scheduled Mediation process and procedures.
  • Work with the CMS Administrative Team to enhance the Scheduled Mediation process for participants and mediators.
  • Prepare timely quarterly reports regarding Scheduled Mediations in the appropriate format.

Personal characteristics needed:  a high degree of organziation, the flexibility to timely respond to mediation inquiries, willingness to advocate for mediation and for CMS when appropriate, the ability to exercise judgment regarding complex topics, patience, comfort in a software environment, leadership.

Commitment 20-25 hours/month, attendance at CMS quarterly orientation meetings and other special administrative and teaching meetings (8-10 hours per quarter), preparation of timely quarterly reports.

See above for application instructions.

 Director of Finance at CMS (Court Mediation Services)

The Director of Finance acts as a liaison between CMS and the Denver Bar Association regarding the proper application of funds paid through CMS to the DBA for Mediation Services, and ensuring the integrity of the payment process.  Responsibilities include:

  • Producing accurate and timely monthly payment summaries to properly direct the fees received to CMS and/or the CMS mediator. 
  • Collecting checks, cash and payment envelopes from the CMS office on a weekly basis, conducting an initial review to ensure complete information, and conduct any timely necessary follow up with mediators regarding missing information, and assuring the delivery of checks and cash.
  • Communicating with the proper person(s) at DBA to facilitate the smooth operation of the fee reporting and payment processes regarding matters such as case type, mediator status, payment amount and source, as well as the proper distribution of funds.
  • Providing a quarterly financial report to the CMS Administrative Team.
  • Evaluating and providing recommendations to the CMS Administrative Team regarding CMS mediation charge amounts and collection matters and working with the Executive Directors to prepare the CMS yearly budget.
  • Providing leadership to and work with members of the CMS mediator community to maintain a high standard of accuracy in terms of information input and completeness, identifying opportunities for improvement as they arise.
  • Handling any collection issues and providing follow-ups on payment reminders on an "as needed" basis.
  • Training mediators on the CMS mediation charge and collection process.

Personal characteristics include:  comfort dealing with numbers and maintaining accounts, ability to operate in a simple financial software environment, ability to exercise judgment, communication skills.

Commitment 20-25 hours/month, attendance at CMS quarterly orientation meetings and other special administrative and teaching meetings (8-10 hours per quarter), preparation of timely quarterly reports.

See above for application instructions.